{"id":850,"date":"2018-08-20T21:14:58","date_gmt":"2018-08-20T21:14:58","guid":{"rendered":"https:\/\/www.shredeasy.com.au\/?p=850"},"modified":"2018-08-20T21:14:58","modified_gmt":"2018-08-20T21:14:58","slug":"top-5-documents-businesses-need-to-keep-secure","status":"publish","type":"post","link":"https:\/\/calebgittins.com.au\/staging\/shred-easy\/top-5-documents-businesses-need-to-keep-secure\/","title":{"rendered":"Top 5 Documents Businesses Need to Keep Secure"},"content":{"rendered":"<h3>Not only is it generally common sense to keep documents safe and secure in the workplace, but did you know that all businesses in Australia are required by law to keep all records and documents that relate to how their business operates?<\/h3>\n<p><span style=\"color: #000000;\">Business owners need to keep a wide range of records for the business, such as:<\/span><\/p>\n<p><span style=\"color: #000000;\"><strong>\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Income and spending\u2019s<\/strong><\/span><\/p>\n<p><span style=\"color: #000000;\"><strong>\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Employee information<\/strong><\/span><\/p>\n<p><span style=\"color: #000000;\"><strong>\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Business operations and;<\/strong><\/span><\/p>\n<p><span style=\"color: #000000;\"><strong>\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Where the business operates from<\/strong><\/span><\/p>\n<p><span style=\"color: #000000;\">Keeping track of this documentation helps businesses manage cash flow, protects the company if they are required to respond to compliance or legal issues, and to generally keep track of business health so that business decisions can be made without faults.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-851\" src=\"http:\/\/www.shredeasy.com.au\/wp-content\/uploads\/2018\/08\/Blog-image-August.jpg\" alt=\"\" width=\"768\" height=\"512\" \/><\/p>\n<p><span style=\"color: #000000;\">There are 5 main groups of records that should be kept when running a business.<\/span><\/p>\n<p><span style=\"color: #000000;\">These are:<\/span><\/p>\n<h3><\/h3>\n<h3><strong>1.\u00a0\u00a0\u00a0 Financial Records<\/strong><\/h3>\n<ul>\n<li><span style=\"color: #000000;\">Invoices and receipts for the goods and services being sold<\/span><\/li>\n<li><span style=\"color: #000000;\">Staff rosters, pay records and attendance<\/span><\/li>\n<li><span style=\"color: #000000;\">Records of contractors and sub-contractors<\/span><\/li>\n<li><span style=\"color: #000000;\">All bank statements<\/span><\/li>\n<li><span style=\"color: #000000;\">A business asset register<\/span><\/li>\n<li><span style=\"color: #000000;\">Depreciation schedules<\/span><\/li>\n<li><span style=\"color: #000000;\">All tax documents, activity statements and annual tax returns<\/span><\/li>\n<li><span style=\"color: #000000;\">Documents in relation to how the business is being financed, i.e. Loans.<\/span><\/li>\n<\/ul>\n<h3><\/h3>\n<h3>2.\u00a0 \u00a0 Protecting Legal Records<\/h3>\n<ul>\n<li><span style=\"color: #000000;\">Leases<\/span><\/li>\n<li><span style=\"color: #000000;\">Contracts with suppliers and other clients<\/span><\/li>\n<li><span style=\"color: #000000;\">Insurance documentation.<\/span><\/li>\n<\/ul>\n<h3><\/h3>\n<h3>3.\u00a0\u00a0\u00a0 Employee Records<\/h3>\n<ul>\n<li><span style=\"color: #000000;\">All financial records such as bank accounts, tax file numbers and their superannuation details<\/span><\/li>\n<li><span style=\"color: #000000;\">The employee\u2019s contact details, their address, phone numbers and emergency contacts<\/span><\/li>\n<li><span style=\"color: #000000;\">Their work history and performance \u2013 this can include any performance issues or workplace injuries<\/span><\/li>\n<li><span style=\"color: #000000;\">Employee records include any information you have about the employees of your business<\/span><\/li>\n<\/ul>\n<p><span style=\"color: #000000;\"><strong>Keeping good employee records means you can pay your employees correctly and meet your tax and super responsibilities.<\/strong><\/span><br \/>\n<span style=\"color: #000000;\"><strong>Tip: Staff should be provided with a copy of the business\u2019s policies and procedures at the beginning of employment.<\/strong><\/span><\/p>\n<h3><\/h3>\n<h3>4.\u00a0\u00a0\u00a0 Policies &amp; Procedures<\/h3>\n<p><span style=\"color: #000000;\">These include records that outline how businesses manage the day-to-day operations such as:<\/span><\/p>\n<ul>\n<li><span style=\"color: #000000;\">Work place health and safety plans<\/span><\/li>\n<li><span style=\"color: #000000;\">Dress codes\/standards<\/span><\/li>\n<li><span style=\"color: #000000;\">Sexual harassment policies<\/span><\/li>\n<li><span style=\"color: #000000;\">Operation manuals<\/span><\/li>\n<\/ul>\n<h3><\/h3>\n<h3>5.\u00a0\u00a0\u00a0 Other Business Records<\/h3>\n<p><span style=\"color: #000000;\">There is some documentation which may be a good idea to keep on hand as businesses may require them at a later date for one reason or another.<\/span><\/p>\n<p><span style=\"color: #000000;\">These include:<\/span><\/p>\n<ul>\n<li><span style=\"color: #000000;\">Personal customer details, products they have purchased and product enquiries that could be useful for finding new customers.<\/span><br \/>\n<span style=\"color: #000000;\">Complaints from customers can also be helpful in the long run, as these include service, product and staff information that could be used to benefit the business.<\/span><\/li>\n<li><span style=\"color: #000000;\">Customer or staff disputes including information on how they were resolved and in what time frame.<\/span><\/li>\n<li><span style=\"color: #000000;\">Any type of quotation \u2013 whether it was for customers or contractors.<\/span><\/li>\n<li><span style=\"color: #000000;\">Details of marketing and advertising<\/span><\/li>\n<li><span style=\"color: #000000;\">Insurance policies \u2013 these should be regularly checked and updates in accordance to business growth.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #000000;\">Businesses may need to rely on records if disputes or other issues arise. Keeping records can save a lot of time and money. If a business needs to dispose of personal information including the records above, it is important to destroy them by all means necessary. If you are a business owner and need assistance in document destruction, <a style=\"color: #000000;\" href=\"http:\/\/www.shredeasy.com.au\/contact-us\/\">please contact us today<\/a>.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Not only is it generally common sense to keep documents safe and secure in the workplace, but did you know that all businesses in Australia are required by law to keep all records and documents that relate to how their business operates? Business owners need to keep a wide range of records for the business, [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[6,36,12,30,21],"tags":[],"class_list":["post-850","post","type-post","status-publish","format-standard","hentry","category-blogs","category-digital-data-destruction","category-identity-theft","category-onsite-mobile-shredding","category-shredding-documentation"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Top 5 Documents Businesses Need to Keep Secure - Shred Easy<\/title>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Top 5 Documents Businesses Need to Keep Secure - Shred Easy\" \/>\n<meta property=\"og:description\" content=\"Not only is it generally common sense to keep documents safe and secure in the workplace, but did you know that all businesses in Australia are required by law to keep all records and documents that relate to how their business operates? 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